Learn & Support · Forms and logic

Set who can see and edit a field

A price customers can see but not change, and notes only your team sees.

A 1:38 video; captions under CC. The steps are below too.

1. Who Edits

   Open the Cupcake Order form from Calculate a total and choose Fields. Open Price each, choose Settings, set Who Edits to Any Team Member, and choose Submit. Everyone else sees the price but can’t change it.

2. Visibility

   Add a text field labeled Bakery notes. In its Settings, set Visibility to Any Team Member, and choose Submit. Only your team sees it.

3. Let customers in

   Customers won’t have an account: in Form Settings, switch Login Required to No and choose Submit. Then in Sharing, set Public Read Access to Anyone and choose Update Share.

4. As your team

   Choose Open Link. Signed in as the team, you see Bakery notes and can change the price.

5. As a customer

   Open the same link signed out: the price is shown but can’t be changed, and Bakery notes isn’t there. Customers still fill in their own fields, and the total is worked out as before.

Go deeper

← Back to support